TimeSheet & Capacity Management with runScrum A quick start guide

1

Navigate to Timesheets

To open your timesheet as a team member, navigate to Team > Timesheet in the left sidebar and click on My Timesheet in the top navigation.

2

Select view

View your timesheet in Day, Week or Month view. Select the time period by navigating with the arrows or open the sidebar and select the date.

3

Show/hide weekends

You can also show or hide weekends by clicking on the settings button in the top right corner.

4

Track time for other users

If you want to track times for another user open the left sidebar and select the user.

5

Track time

To track your time, click on any day and select the time to be tracked. Confirm by clicking on OK and now click on the comment icon to assign the time tracking to an epic and team. You can also add a comment to each time tracking.

6

Submit timesheet for approval

Once you’re done you can submit the current time period for approval.

1

View all timesheets

To view all timesheets as a manager navigate to Team > TimeSheet in the left sidebar and click on Manage Timehsheets in the top navigation.

2

Select view

You can now see all TimeSheets and capacities in month or week view. Select the time period in the top left corner.

3

Approve multiple timesheets

Now you can approve or decline multiple timesheets by selecting them. Click on the burger menu in the top right corner and select your action.

4

Approve single timesheet

If you want to approve timesheets one by one, open a timesheet by clicking on the view button. Now select all days to be approved or declined and click on the action at the bottom of the page.

5

Add comments

You can also add comments for each day, wich will be visible for the team member in his/her timesheet.

Note: Once a timesheet is approved it cannot be edited by the team member anymore. You can reopen it by selecting the days and click on more action at the bottom of the page.

6

Export timesheets to Excel

To export timesheets to excel navigate back to the overview, select the time period and all timesheets to be exported. Then click on the export button in the top right corner.

7

View Capacity KPI's

Navigate to dashboard in the top navigation to see the timesheet KPI’s. You can select a specific time period and the team to be shown.

1

Time Settings

  • Maximum hours per day

    Limit the timesheet entries per day.

  • Minute intervals

    Define the minute intervalls, which can be selected.

  • Default timesheet view

    Define the default timesheet view (day, week or month)

2

Add your own Employment types

3

Define the default TimeSheet view

4

Define whether statistics should be visiblle in the Dashboard

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