To fill your Product Backlog first open an ART and navigate to Product -> PI Backlog in the left sidebar.
Click on the Create Button in the top right corner to create your first item.
Give your item a meaningful name and select the type, status and the planned duration and start date (these information will be displayed in the Gantt Chart). You can also assign the item to a user or team (see Manage users and teams).
Now add a description and upload attachments, if you want. Once you’re done click the save button. You can change all the settings later.
You should now see the item in the Product Backlog.
To view and edit items click on the title or the icons on the right side (Quick View & Detail View).
Click on each field for editing. The changes will be automatically saved and updated.
You’ll see all related Stories (see Sprint Planning) and can also follow discussions on each item.
To start a PI Planning go back the PI Backlog and click on Create PI. You can now change the name of the PI and set the time frame. Define a goal for the PI, so everyone in your team can focus on it. Once you’re done click the save button and you should see the PI above the backlog.
Drag & Drop all items you plan for the upcoming PI from backlog into the PI list.
Done. You can now change and follow the status in the Product Kanban Board.
There are two ways to calculate the WSJF-Index for Product Backlog items:1. Prioritize multiple items in a list
Open an ART and Navigate to Product -> PI Backlog. Now open the WSJF Calculation in the top navigation. You’re now seeing a list of all Product Backlog Items.
Before you start you should pick a reference item.
Since priorities are compared to each other, the WSJF-Index is calculated by Fibonacci numbers (as we know it from story points). So, you’re estimating the first reference item and compare each other item to it. The higher the number the higher the value.
To pick a reference just click on the star icon next to your chosen item. This item will now move to the top of the list, so you can see the values at any time while you’re estimating all other items.
Pro-Tip: Start by estimating one value for each item. Then continue with the next value for each item and so on.
Start with the Business Value. Decide: Is the items value higher or lower than the reference value? Define the Business value for each item in the list.
Now continue with the Time Criticality and then the Risk Reduction.
If you want, you can leave one of the three fields empty. The WSJF Calculator will also work without it.
You should now see the calculated Cost of delay for each item. The higher the Index, the higher the cost of delay which means items with the highest index have the highest priority.
To see which items you should start with, you should now define the Job Sizes, too. This is to calculate the WSJF-Index, which tells you: When you start with the items with the highest WSJF-Index, you generate a high business value very fast!
You can now also add the dependencies between items by selecting in the Dependencies column or do this later in the Gantt Chart.
To calculate the WSJF-Index for each item open the Details View of any Product Backlog item and click on the WSJF-Index. You should now see the WSJF Popup.
On the left side you can select the Fibonacci numbers for each value. In the middle you can see the estimated values of the reference item.
On the right side you’ll see all items, which have the same estimation for a selected value to compare them. E.g. If you’ve selected 8 for Business value, you’ll see all items which are also estimated with 8 for Business Value.
You can also see the other Values (Time Criticality, Risk Reduction, Job Size) by selecting them via the dropdown.
Once you’ve estimated all values, you’ll see the calculated Cost of Delay and WSJF-Index.
In runScrum you can view a Gantt Chart from two different perspectives:
Open the runScrum App and navigate to Gantt Chart in the top navigation You’ll see all ART’s and regarding Product backlog items (collapse)
Open an ART and navigate to Product -> Gantt Chart You’ll see all Product Backlog items within this ART
In the Gantt Chart you can set your preferred view by selecting the time period, time scale and scrollbars at the top.
Click on the arrow at the top left corner to select the columns to be shown.
You can also expand and collapse the Item Columns to have the Gantt Chart in full-width view. Just click on the left-arrow to collapse the columns and the right-arrow to expand them.
By clicking on the Name of each item, you’ll be able to see and edit the details such as Start Date and duration.
In the Gantt Chart you can now define dependencies between items by drag&drop the contact points.